Alumnae Association of Smith College

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Volunteer Leader Handbook

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	Volunteer Handbook
	Introduction
	Section I: Programming
	Section II: Communication
	Section III: Support and Services from the AASC
	Section IV: Organizational Structures
	Section V: Governance and Leadership
	Section VI: Finances


Communication and Connections

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	AASC Calendar – See what Smith events are happening around the world! Does your club or group have an event you want to post? If so, please please post your events by contacting the AASC (alumclub@smith.edu or alumedu@smith.edu)
	Alumnae Admissions
	Connect with Admission volunteers and find book award information.
	Alumnae Admissions Coordinator Website - (Please contact alumclub@email.smith.edu for password.)
	Clubs & Groups Directory
	Contact Regional Club Coordinators RCCs are experienced volunteers who are available to help you.
	Contact Affinity and Special Interest Committee ASIC members are experienced volunteers who are available to help you.
	Facebook Guidelines Download guidelines and steps to set up a Facebook group or page
	Newsletter for Club Volunteers - "The Club Hub" Fall 2009


Programs

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	Book Club Reading List Suggestions – Submit your own!
	Bringing the best of Smith College to your hometown! The Alumnae Association provides round trip travel, overnight accomodations, and meal expenses for speakers to visit your group.
	Faculty Speaker Program Website


Training

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	Volunteer Connection - Web Systems NEW - List of Newcomers to your area - Instruction sheet Broadcast E-mail - Instruction sheet Club List Creation - Instruction sheet Website Instructions - Site Guidelines Web and Volunteer Tutorials Webinar recording: Leadership Resources 101 Webinar recording of Volunteer Tools Overview for clubs (same system for classes)
	Webinars
	The schedule of Spring training calls will be posted soon!



Help with Group Operations

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	The College Archives would be happy to add any information about your Club, Affinity or Special Interest group. For information about the types of materials we seek to help document Smith Clubs, please visit: http://www.smith.edu/libraries/libs/archives/donations.htm
	Affinity Group Forms
	Annual Report Form *can print a copy and submit online!
	Financial Report Form *can print a copy and submit online!
	Sample Bylaws for Affinity Groups
	Sample Affinity One Year Plan Template
	Sample Affinity One Year Plan
	List / Label Request - (Please allow 3-5 days to process)
	Club Forms
	Annual Report Form *can print a copy and submit online!
	Financial Report Form *can print a copy and submit online!
	Sample Bylaws for Clubs (PDF format) (Word format)
	List / Label Request - (Please allow 3-5 days to process)
	Writing Minutes
	Parliamentary Procedure – Robert's Rules
	Business Writing: Tips for Writing Meeting Minutes
	Writing Minutes: Parliamentary Proceedure Instructional Materials Center
	Effective Meetings
	Strategies for Running an Effective Meeting
	Franklin & Marshall: How to Run an Effective Meeting
	Barry L. Shoop, Ph.D.: Power Point Presentation - Effective Meetings
	Fundraising
	Grassroots Institute for Fundraising Training
	Smith College is not responsible for the content, quality, or accuracy of any external linked resources and we do not monitor or control any linked site. The presence of a link does not constitute or imply any endorsement, sponsorship, or recommendation of the content of any linked site.


RCC Resources

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	Resources for RCCs
	Clubs and Groups Task Force Summary