Alumnae Association of Smith College - Reunion Frequently Asked Questions

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RESERVATIONS Can I register online? Yes - with a MasterCard, American Express, or VISA credit card. The address for online registration is: https://www.smith.edu/reunion/ Where can I find my AVNumber for online registration? You can lookup your AV Number online at: https://www.smith.edu/reunion/avlookup. Alternately your AV Number appears on the mailing label of your registration booklet and also on the mailing label of the Smith Alumnae Quarterly. This number should be in the form "AVxxxxxxx" ( The letters AV followed by 7 numbers, for example AV0101011 is a valid AV Number ). If your AV Number has a / with your class year after it you should remove this prior to entering your number (i.e AV0101011 is valid but AV0101011/1985 is not ) Can I make my reservation over the phone? Not until after May 5th Can I fax my registration? Only if paying by credit card - again, we accept MasterCard, AmEx, and VISA. If I don't pre-register, can I still attend? Yes. Check in at the Alumnae House upon your arrival. If you need housing, you will be assigned a room, although not necessarily with the rest of your class. Meal reservations and Alumnae College registration may be made only if space is available. All fees are at the regular (not early bird) rate. What is the class registration fee used for? The class registration fees are set by the individual classes to help defray reunion costs. Contact the class reunion chair for more information about the class registration fee. I've misplaced my registration form. The registration form is available on our website for downloading, or we can email, fax, or mail another form. The forms are PDFs. The website URL is http://alumnae.smith.edu/reunions/reunion.php. The Adobe Acrobat Reader is required to read these documents, and is available for free at http://www.adobe.com/products/acrobat/readstep2.html. I lost/didn't receive my registration booklet. The entire booklet is available on our website at http://alumnae.smith.edu/reunions/reunion_booklet_2008.pdf . . . or we can send you a copy. The Adobe Acrobat Reader is required to read this document, and is available for free at http://www.adobe.com/products/acrobat/readstep2.html. PAYMENT Do you take Discover? We accept MasterCard, Visa, and American Express. Can I register now and pay when I arrive for reunion? No. Payment must accompany the reservation. CANCELLATIONS / REFUNDS If I register and can't attend, can I get a refund? The class registration fee, Alumnae Association registration fee, and Alumnae College lunch fee are non-refundable. Requests for refunds of the meal and bed & breakfast payments must be made in writing, and postmarked or received by fax no later than April 30, 2008. All refund requests will be processed following the completion of Reunion II. Allow four weeks from May 30, 2008 for receipt of refunds. ROOM REQUESTS & ASSIGNMENTS When do I get my room assignment? When you check in upon your arrival on campus - at the Alumnae House, or at the Office of Public Safety if the Alumnae House is closed. I want to room near or next to someone specific Specify your housing preference in the "House me near" area of the registration form or the "Housing Preference" area for online registrations.. I need to be in a handicap accessible room/a room near the bathroom/a room in a house with an elevator...or any other "special" housing requests. Indicate this on the "Special Needs" line in the Housing section of your Reunion registration form. Can I change my room? Only if there is something wrong with your room upon arrival. CHECK IN/CHECK OUT NOTE: All alumnae MUST register at the Alumnae House to be included in their class attendance count. When can I get into headquarters? If you are involved in setting up your class headquarters, you can get in at 10 am on Thursday. Headquarters open for classmates at 3 PM. When can I arrive for check-in? Thursday, 3 PM. (May 15 - RI; May 22 - RII) May I check in earlier than Thursday, 3 PM? No. What time can I get into my room? Thursday, 3 pm. What if I arrive on campus late in the evening? Reunion registration will be open at the Alumnae House on each weekend, Thursday until 8 pm, Friday until 10 pm, and Saturday until 3 pm. If you arrive on campus after registration closes at the Alumnae House, you will need to go to the Department of Public Safety to be admitted to your assigned house. Public Safety recently relocated from its central campus location to Tilly Hall, between Henshaw Avenue and Round Hill Road. An interactive campus map can be viewed at http://www.smith.edu/map/ - in the "All Buildings" list, select Tilly Hall. When do I have to be out of my room? Sunday, May 18 - 1 pm Sunday, May 25 - 1 pm Will there be someone to help with my luggage? Student porters may be available to help with luggage. Student ambassadors will be assigned to classes from 1943 through 1988 and may also be able to help with luggage during peak arrival and departure times. Doorwatch workers cannot leave the watch desk. MEALS Are vegetarian alternatives available? Yes, each meal will have a vegetarian and vegan alternative. Is there a separate price for children's meals? Yes, for children 10 and under - $10; Chicken nuggets on Friday and pasta and meatballs on Saturday. HOUSING What is the rate for one night? There is one flat B&B rate (3 nights): $135 before March 28, $160 after that date. This rate includes continental breakfast on Friday, Saturday, and Sunday mornings. We cannot prorate the B&B charge for single nights. Is there a charge for my child? If you want a separate room for the child, the same B&B charges apply. Otherwise, your child can sleep in your room, but you will need to provide your own sleeping bag or porta-crib. Can I smoke in my room? No. Smoking is prohibited in all buildings on campus, including student residences. Will my room have a private bathroom? No. Will my room have a refrigerator? No. Will I have access to cooking facilities? No. Can I bring my pet? No. Pets are not allowed in student residences. Will there be a place to secure valuables? No. You will not receive a key to your room and there is no place to store valuables. What is my room assignment? We cannot provide that information prior to reunion. Does my house have an elevator? Lamont (RI for 1943 and RII for 1948), King/Scales (RI for 1958 and RII for 1923, 1933, 1938, 1973), Comstock/Wilder (RII for 1967), and Chase/Duckett (RII for 1953) have elevators. If you are physically unable to use stairs, please indicate this on the Housing section of the registration form. How can someone reach me in an emergency? They should call the Alumnae House at 800 526.2023, option 4, and someone will get the message to you. If the Alumnae House is closed, they should call Public Safety at 413 585.2490. GUESTS Can I bring a guest/husband/partner/child? Yes. Will my husband/partner/child, etc., be staying in the same room as me? We will try to accommodate spouses, partners, and children in double rooms, however, most rooms on campus are singles, with one single bed - partners will be assigned to a nearby room if a double is unavailable. You should bring a sleeping bag or porta-crib for a child who will be staying in the same room. Will there be a childcare program? The Alumnae Association has once again contracted with Children's Conference Care, Inc. (CCCI) to provide childcare services during both Reunion weekends. You can visit their website at: http://www.childrensconferencecare.com. Each weekend, staff will provide care on Friday and Saturday evenings from 5 to 10 p.m. For detailed information and a registration packet, please email Sheryl or Robin at info@childconf.com or call CCCI at 617.492.6925. The registration deadline is May 1, 2008, and CCCI is offering a discount to those who register by March 28, 2008. Pre-registration is strongly recommended; walk-ins will only be accepted if there is adequate staffing. The registration forms for child care are available online. Click here for the forms for Reunion I (May 15-18). Click here for the forms for Reunion II (May 22-25). Will there be a husband/spouse program? It's up to the individual class; you should contact your class reunion chair. Are guests/children allowed to attend class meals? It's up to the individual class; you should contact your class reunion chair. Are children allowed to march in the Alumnae Parade? Yes. Are there separate bathroom facilities in the residence houses for men? No, especially during Reunion/Commencement weekend. During the All Reunion weekend, classes may designate certain rest rooms in the houses for men. Can my husband/child use the athletic facilities? Yes, but children must be accompanied by an adult. PARKING & TRANSPORTATION Where should I park? The parking garage on West Street (Route 66) is open. Maps of campus parking areas will be available at the Alumnae House and Class Headquarters. Is there a resource for alumnae that want to carpool or rideshare to get to Reunion 2008? You can visit the Smith College Reunion 2008 rideshare page on http://smithreunion08.erideshare.com/ (password: reunion08) to post your carpool/rideshare request or offer. I'll be driving an RV - where should I park? All mobile homes and self-contained vans should be parked in the Indoor Track & Tennis Facility lot (preferably) or the Ainsworth Gym parking lot. Will there be shuttles to transport my luggage and me to my house? Yes, on-campus shuttles will run during the hours the Alumnae House is open. Will there be a shuttle to take me to and from my hotel? No. Shuttles are for on-campus transportation only. How do I get to and from the airport/train/bus station? This information is available in the Reunion registration booklet. Contact one of the vendors listed below: Royal Coach Limousine Springfield - 800 325.1976 or 413 592.1000 - 24 hours' notice required (service to and from Bradley Airport and Springfield Amtrak Station) Florence Transportation Northampton - 413 584.0055 - 24 hours' notice required (service to Bradley Airport and to Springfield Amtrak Station) Valley Transporter Amherst - 800 872.8752 or 413 253.1350 - reservation required (service to and from Bradley Airport and Springfield Amtrak Station) Peter Pan Bus Lines Springfield - 800 343.9999 or 413 781.3320 (service from Boston and New York via Springfield) Checkers Taxi Northampton - 413 586.6000 (service to all airports, trains, etc.) Executive Limousine Service Northampton - 413 584.1037 (2-10 passenger limos, all airports served) Limo Connection Northampton - 413 586.0067 (private pre-arranged, for-hire service) Are travel stipends available from the Alumnae Association? This information is available in the Reunion Registration Booklet. There is a limited amount of funding for travel stipends. To be considered for a travel stipend, you should send a letter in confidence to: Reunion Travel Stipend, Alumnae Association of Smith College Alumnae Outreach, 33 Elm Street Northampton, MA 01063 All requests must be made in writing and postmarked on or before March 26, 2008. The letter must include travel plans and the estimated amount of expenses you expect to incur. If your request can be fulfilled, the Alumnae Association will notify you by April 21. ALUMNAE COLLEGE What is Alumnae College about? There is a description on pages 7 and 8 of the Reunion Registration Booklet. Can I attend just Alumnae College without attending Reunion? Yes. MISCELLANEOUS Do AASC lifetime members receive a discount? Yes. $25 off EITHER the B&B fee OR the Alumnae College fee for members of reuning classes only. This discount cannot be applied to class registration fees, class meals, or all-reunion meals. Will I have access to the gym and library? Yes. Do you recommend any local golf courses for a quick round of golf? For spouses and partners who might enjoy an off-campus outing, weather permitting, we recommend the following local golf courses: Pine Grove Golf Course 254 Wilson Road(about 3 miles west of campus, off Route 66) Northampton 413-584-4570 a local, semi-private 9-hole course For more skilled golfers, the following have been suggested: Hickory Ridge Country Club 191 W. Pomeroy Lane Amherst(about 8 miles east of campus) 413-253-9320 www.hickoryridgecc.com Amherst Golf Club 365 South Pleasant Amherst 413-256-6894 http://amherstgolfclub.org About 30 miles north, but well worth the trip: Crumpin-Fox Club Parmenter Road Bernardston 413-648-9101 800-943-1901 www.golfthefox.com/Crumpinfox/welcome.html What events are planned for my class? It's up to the individual class; you should contact your class reunion chair. I want to attend reunion, even though my class isn't reuning this year. You may attend as a member of the "1776" class. We will send a Reunion registration booklet and registration form. I will need a wheelchair or special assistance for a medical condition. You should contact Laura Rauscher in the Office of Disability Services at 413 585.2071 to discuss your needs and/or obtain information. Wheelchairs and other medical equipment may be rented through: Moriarty Medical Supplies, Florence 888 496.9930 or 413 584.0523 If you use a wheelchair, we will have staff available to assist you in the parade.