Guide for Class Presidents

Guide for Class Treasurers


Annual Financial Report

Class Volunteer Expense Reimbursement Form (XLS)

Club Volunteer Expense Reimbursement Form (XLS)

Electronic Newsletters

We recommend that class presidents send at least one newsletter to their classmates each year and three newsletters during Reunion year. Electronic newsletters are free and can be sent by an OAR staff member.

Contact Rebecca Washut at 413-585-6589 or She will send a formatted broadcast email or create a link to your formatted print newsletter within a broadcast email.


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Print Newsletters

Although many classes rely exclusively on the OAR to send electronic newsletters, some also send print newsletters either to all classmates or those without email addresses.

If you decide to send a print newsletter to your class, you can work directly with your local printer or with Paradise Copies in Northampton, 413-585-0414. Paradise Copies coordinates the design, printing, mailing and billing of your newsletter, as your local printer should do. You can send your text and photos as email attachments to or by regular mail to Paradise Copies, 21 Conz Street, Northampton, MA 01063. Costs vary; your printer should provide a quote before you begin.

Once you and your printer have your newsletter in a final draft, please send it as an email attachment to Joy Williamson,, for a final review. The OAR will then send the newsletter to your printer with any necessary edits and a class list, as an Excel file, for addressing. Please ask the printer to send the bill to or to Smith College, Alumnae House, 33 Elm Street, Northampton, MA 01063.

Conference Calls

For your class, club or group conference calls, we suggest using a service such as Telephone conference call services are generally free or low cost, and there are a wide variety of services available online. For maximum participation, the call organizer should send instructions, including day, date, time, time zone, dial-in number and participant access code, via email one week before and one day before each call to all participants.