Not every club has bylaws. Above all, bylaws should state that the club is organized to further the well-being of Smith College and operates exclusively for educational and charitable purposes.

In furthering the well-being of the college, the organization should keep in mind such goals as:

  • Fostering a spirit of friendship among graduates and former students
  • Extending the aims and achievements of the college
  • Promoting and encouraging communications between the college, the AASC and the organization
  • Delineating the primary responsibility of each officer position
  • Outlining the process for holding regular meetings of the club and of the executive committee

Organization bylaws should also indicate the following:

  • What constitutes a quorum
  • Processes for election of officers
  • Appointment and formation of a nominating committee
  • Provisions for setting the dues fee
  • Provisions for dissolution of the organization
  • The process for amending the bylaws

Organization bylaws must have a paragraph that prohibits inurement. All club officers must understand that failure to comply with the following five items will jeopardize the tax-exempt status of an organization:

  • No part of organization earnings may benefit any member, director, officer or other private individual
  • The organization officers are authorized and empowered to pay reasonable compensation for services rendered
  • No activities of the organization shall consist of carrying on propaganda, or otherwise attempting to influence legislation
  • The organization cannot participate in or intervene in any campaign for public office
  • Nothing in the bylaws could be read as authorizing or permitting the organization to operate other than exclusively for charitable or educational purposes within the regulations of tax-exempt 501c(3) status

 

Organizations are asked to file any amended bylaws with the AASC.