Each May, Smith welcomes thousands of alumnae and family members to campus to experience the intellectual vitality of the college and connect with classmates and faculty. Reunion volunteers create programming that reflects the special interests of their class.
The class treasurer, in consultation with the class Reunion Chair, should ensure that the class treasury is adequate to meet the financial obligations of Reunion. She must ensure that the class does not incur a loss with Reunion, and that the class will have the financial resources to support Reunion items such as a class book (if applicable), print newsletters (if desired), and giveaways/novelty items.
Reunion Attendance History and Attendance Records
|Reunion||Record-setting Class||Highest Attendance||Record-setting Class||Highest Percentage Attending|
|35th Reunion||1955 & 1950||173||1955||33%|
|65th – 75th Reunion||1951||57||1951||17%|
The Office of Alumnae Relations awards are presented during the Ivy Day Convocation (Reunion I) and/or the AASC Annual Meeting (Reunion II). The class with the highest percentage of class members attending Reunion, and the class with the highest number of class members attending Reunion are listed below.
Reunion Planning Committee
Involving as many people as possible in Reunion planning helps build enthusiasm. Reunion committee members have a valuable opportunity to plan programs, get to know classmates and enjoy being a part of this special annual event. The following positions are available:
- Class Reunion Chair
- Headquarters Chair
- Alumnae Parade Chair
- Class Dinner Chair
- Program/Activities Chair
- House Reps Chair and House Reps
- Mini-Reunion Chair
Class Reunion Chair (or co-chairs)
The OAR recommends two Reunion co‐chairs. The Reunion chairs appoint classmates to committees, coordinate the work involved and work closely with the OAR staff.
- Organize all aspects of Reunion, including selecting the theme and class programs, budgeting and acting as a liaison to alumnae relations staff
- Appoint the chairs of various programs and events, outline their duties and responsibilities, consult with them frequently, follow up on plans and set clear deadlines. Solicit requests for help well in advance of Reunion and share tasks/responsibilities with all classmates interested in volunteering.
- Attend the Reunion planning training
- Observe the Reunion prior to your class Reunion
- Provide information to the class president for class communications
- Ensure that all forms are submitted in a timely manner by Reunion committee members
- Communicate with class Fund team on goals and progress throughout the year
- Consider choosing a Reunion co-chair to complement your interests and abilities and provide support and assistance through Reunion planning
- Consider co-chairs for many roles—the larger the committee, the broader the interest from the class
- Each class should keep its own Reunion notebook to be added to and revised by the Reunion chair immediately following each Reunion. A complete notebook may include:
- A list of classmates sorted by senior house or their house during their last year at Smith
- Past Reunion correspondence and mailings
- Past Reunion budgets and financial reports
- Past Reunion chairs’ reports, including ideas from committee members
- A list of past Reunion committee members
- Lists of those attending past Reunions, total attendance and awards received
- Submit a Reunion Chair Report Form (in Word or PDF).
- Submit Reunion Financial Report (in Excel or PDF).
- Submit a Annual Financial Report (in Excel or PDF).
- Organize files. Prepare and turn over records to the incoming Reunion Chair.
- Send memorabilia to Archives. Smith College Archives is eager to receive copies of class Reunion photos, print materials, and other memorabilia for your class records.
- Submit class slate to Joy Williamson at firstname.lastname@example.org.
After paying all catering, parade sign, and other fees owed, the college transfers the class registration fee disbursement to your class’s account at the college. A disbursement letter will be mailed to class treasurers and presidents by the end of June.
Class headquarters serve as a gathering place for hospitality, refreshments, messages and class displays.
- Set up the headquarters
- Staff the headquarters with classmates throughout the weekend
- Dismantle on Sunday
- We strongly suggest that the headquarters chair be a classmate who lives within driving distance of Northampton in order to facilitate research trips prior to Reunion and to make transporting materials during Reunion easier.
Alumnae Parade Chair
- Complete and return the Parade Sign Form to the Office of Alumnae Relations by due date
- Receive indoor and outdoor parade plans, parade route, and marching order, and announce these plans at Friday night class dinner
- Remind classmates to dress in white attire (or costumes of the era) on the day of the parade
- Assist classmates in parade lineup, ensuring that class officers are in the proper places
Class Dinner Chair(s)
- Select the Friday and Saturday menus from the Meal Planning Guide in consultation with the Reunion chair
- Decide on the general format of the Friday and Saturday dinner program (speaker, discussion led by distinguished classmates, musical program)
- Handle all program details, including decorations, centerpieces, audiovisual material
- Complete and return the Class Dinner Program Planning Form to the Office of Alumnae Relations by the due date
- Meal section of the Reunion Planning Guide
- Class Dinner Selection Form (Word) (PDF) – Form due by October 15
- Class Dinner Program Planning Form (PDF) (Word)- Form due by February 15
- Plan programming for the weekend that effectively draws on the Reunion theme (such as after-dinner discussion groups, panel discussion by classmates, an evening of jazz performed by a classmate)
House Reps Chair and House Reps
- Recruit a class member from each house to act as the house chair
- Coordinate the efforts of house reps and serve as a single contact to the Office of Alumnae Relations
- Get in touch with senior housemates through email, phone and mail to build enthusiasm for Reunion (the college will provide classmates’ contact information)
- Encourage your housemates to attend Reunion and get involved
- Share the benefits and fun of coming back to campus and make plans to connect
- Suggest to your housemates that they update their contact information with Smith
- If possible, house representatives should be recruited at the previous Reunion. House reps begin their jobs during the fall preceding Reunion.
- House reps should be familiar with housemates and willing to contact them by telephone, via email, or handwritten correspondence to encourage them to attend Reunion.
- Reunion Planning Guide (PDF)—See the “House Representatives and House Reps Chair” section
Mini-reunions and pre-Reunion parties are a great way for classmates to come together in anticipation of Reunion, visiting with longtime friends and building relationships with new friends. These events help build excitement and enthusiasm for Reunion.
- Coordinate and publicize gatherings
- Reunion 2017 Planning Guide (PDF)—See the “Mini-Reunions & Pre-Reunion Parties” section