Each May, Smith welcomes thousands of alumnae and family members to campus to experience the intellectual vitality of the college and connect with classmates and faculty. Reunion volunteers create programming that reflects the special interests of their class.
Digital Reunion Planning Workbook
Each class is provided with a Digital Planning Workbook that includes all the worksheets Reunion Chairs will need to plan their Reunion. All worksheets need to be completed by the due date indicated in the workbook and in the Reunion Planning Timeline.
- Watch this short video tutorial
- Find the link to your Class Digital Planning Workbook below. Workbooks are password protected. Reunion Chairs received the password by email on 9/10/2018
- Print or download a blank copy of the report and use as a planning template
- Worksheets save automatically and can be accessed by any reunion volunteer
- Start filling out worksheets as soon as possible
Reunion Planning Committee
Involving as many people as possible in Reunion planning helps build enthusiasm. Reunion committee members have a valuable opportunity to plan programs, get to know classmates and enjoy being a part of this special annual event. The following positions are available:
- Class Reunion Chair
- Headquarters Chair
- Alumnae Parade Chair
- Program/Activities Chair
- House Reps Chair and House Reps
- Mini-Reunion Chair
Class Reunion Chair (or co-chairs)
The OAR recommends two Reunion co‐chairs. The Reunion chairs appoint classmates to committees, coordinate the work involved and work closely with the OAR staff.
- Organize all aspects of Reunion, including selecting the theme and class programs, budgeting and acting as a liaison to alumnae relations staff
- Appoint the chairs of various programs and events, outline their duties and responsibilities, consult with them frequently, follow up on plans and set clear deadlines
- Attend the Reunion planning training. Observe the Reunion prior to your class Reunion
- Provide information to the class president for class communications
- Ensure that all forms are submitted in a timely manner by Reunion committee members
- Submit post-Reunion reports
Class headquarters serve as a gathering place for hospitality, refreshments, messages and class displays. The Headquarters Chair is responsible for setting up and decorating the headquarters, providing refreshments, and creating a welcoming environment for classmates. It is strongly suggested that the Headquarters Chair be someone within driving distance of Northampton to make planning visits prior to Reunion and transportation of headquarter materials easier.
- Set up the headquarters on Thursday morning
- Staff the headquarters with classmates and student ambassadors throughout the weekend
- Dismantle on Sunday
- Class Headquarters and Hospitality section of the Reunion Planning Guide
Alumnae Parade Chair
The Alumnae Parade Chair provides the wording for the parade signs to the Office of Alumnae Relations, announces parade plans at Friday dinner, reminds classmates to dress in white attire for the parade, assists classmates in parade lineup on Saturday morning, and ensures that class officers are in the proper places.
- Complete and submit the Parade Signs Form located in your Class Digital Planning Workbook by Feb. 15
- Receive indoor and outdoor parade plans, parade route, and marching order, and announce these plans at Friday night class dinner
- Remind classmates to dress in white attire (or costumes of the era) on the day of the parade
- Assist classmates in parade lineup, ensuring that class officers are in the proper places
- Alumnae Parade section of the Reunion Planning Guide
The Class Program Chair plans programming for the weekend that effectively draws on the Reunion theme, during specific time slots reserved for class programming. Programs may range from an after-dinner discussion, to a panel moderated by classmates, class survey results, or a presentation by a notable classmate.
- Class Programming section of the Reunion Planning Guide
- Complete and submit the Class Programming Worksheet located in your Class Digital Planning Workbook by Dec. 15
House Reps Chair and House Reps
House Reps get in touch with senior housemates through email, phone and mail to build enthusiasm for Reunion.
House Reps Chair
- Recruit a class member from each house to act as the house chair
- Coordinate the efforts of house reps and serve as a single contact to the Office of Alumnae Relations
- Encourage your housemates to attend Reunion and get involved
- Share the benefits and fun of coming back to campus and make plans to connect
- Suggest to your housemates that they update their contact information with Smith
- (the college will provide classmates’ contact information)
- House Representatives and House Reps Chair section of the Reunion Planning Guide
Mini-reunions and pre-Reunion parties are a great way for classmates to come together in anticipation of Reunion, visiting with longtime friends and building relationships with new friends. These events help build excitement and enthusiasm for Reunion. The Mini-Reunion Chair coordinates and publicizes gatherings.
The class treasurer, in consultation with the class Reunion Chair, should ensure that the class treasury is adequate to meet the financial obligations of Reunion. She must ensure that the class does not incur a loss with Reunion, and that the class will have the financial resources to support Reunion items such as a class book (if applicable), print newsletters (if desired), and giveaways/novelty items. The treasurer will authorize payment of all class bills and volunteer reimbursements.