The following timeline includes a sample of key dates that could be useful for club leaders to refer to when planning the year. Not all of these items apply to each club, so we recommend that you create your own customized timeline.

July

  • Update your list of club volunteers on your website and send a copy to the AASC.
  • Schedule a meeting with the old and new board and follow the Transition Checklist.

August

  • Request a list of incoming students in your area. Host a student send-off party.
  • Plan programs for the year. See Get Involved for programming ideas.
  • Send the AASC a calendar of events to be posted on the online calendar.
  • Update your website with current information. See E-Communication Best Practices.

September and October

November

  • Invite prospective and current students to a holiday party.

December

  • Donor services sends clubs an endowed fund report for scholarship fund mailing.

January

  • Invite current students to winter break events.
  • Connect with your Alumnae Admission Coordinator (AAC) about the Smith College Book Award Program.
  • Update your website.

February and March

April

  • Donor services sends clubs an endowed fund report for scholarship fund mailing.
  • Send care packages to students.

May

  • Elect officers. Submit the officers’ contact list to the OAR after election.

June

  • Plan a send-off party in collaboration with your AAC.
  • Reach out to new graduates moving to your area.
  • Submit annual and financial reports by July 1.
  • Determine if your club is required to fill out a tax return. See Financial Guidelines.